Request for Proposal for Public Relations and Community Outreach Consulting Services

To Whom It May Concern:

The Beaumont-Cherry Valley Water District (District) is requesting proposals from qualified consultants to provide Public Relations and Community Outreach Consulting Services. The selected consultant shall perform the tasks specified in the “Scope of Work” section of the Request for Proposal (RFP). The consultant is encouraged to submit suggested additions or modifications of funding sources to the scope that will enhance or clarify the proposed services. The suggestions should be incorporated into the proposal. The District is seeking to enter into a Professional Services Agreement with the selected consultant to provide the services described in this Request for Proposal.

These proposals will be used to select the project consultant in conjunction with review of the consultant’s ability to meet the District’s schedule. The Consultant shall include as part of the proposal a separate fee envelope for the cost of services related to preparation of the Public Relations and Community Outreach Consulting Services.

Proposal must be received by 4:00 P.M. November 21, 2018

Proposal Submittal Requirements are as follows:

Submit proposal for Public Relations and Community Outreach Consulting Services: One (1) original unbound copy, and five (5) bound copies in a sealed
envelope marked – Proposal for BCVWD Public Relations and Community Outreach Consulting; and one (1) digital copy in PDF format to the address below.

Submit not to Exceed Cost Estimate for Public Relations and Community Outreach Consulting Services: One (1) original unbound copy, and five (5)
bound copies in a sealed envelope separate from the Technical Proposal marked – Cost Proposal for BCVWD Public Relations and Community Outreach Consulting; and one (1) digital copy in PDF format to the following:

Beaumont-Cherry Valley Water District
Attn: Yolanda Rodriguez
560 Magnolia Avenue
Beaumont, California 92223
yolanda.rodriguez@bcvwd.org

Please see the RFP for more submission details and contact the Director of Finance and Administrative Services, Yolanda Rodriguez, with any questions via telephone or email at yolanda.rodriguez@bcvwd.org.

Work required is described in the attached Request for Proposal and shall be completed in accordance with the requirements set forth in the attached example of the District’s Professional Service Agreement.

The District has provided PDF copies of the following information on the Beaumont-Cherry Valley Water Districts website at bcvwd.org.

District’s Professional Service Agreement (example);Prospective Consultants must comply with and agree to all work generally as described hereafter and as set forth by the District’s attached Request for Proposal.

Prospective Consultants must comply with and agree to all instructions and requirements in this Notice:

All proposals submitted must include the prescribed Scope of Work and associated completion schedule for all tasks set forth for the Public Relations and
community Outreach Consulting Services. The District reserves the right to modify the Scope of Work through the addition or deletion of individual line items during the course of work.

The successful Consultant shall execute a Professional Service Agreement within ten (10) days (not including Saturdays, Sundays and Holidays) after the date of the Notice of Award.

The successful Consultant shall furnish insurance in accordance with the Professional Service Agreement before execution of the Contract Agreement.

The Consultant shall start the Work within ten (10) days after the date of the Notice to Proceed.

Sincerely,

Yolanda Rodriguez, MPA
Director of Finance and Administrative Services

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